For environments utilizing the Common Unix Printing System (CUPS):
Let’s be honest: Seeing "HP OfficeJet Pro 6970 (Copy 4)" or "EPSON123ABC_456" on your print list is annoying. It’s confusing, unprofessional, and slows down your workflow.
Select (Note: this is different from "Properties" at the bottom of some menus). rename network printer
Network printers are critical infrastructure components in modern enterprise environments. Over time, organizational changes, office relocations, or standardization initiatives often necessitate the renaming of these devices. While seemingly trivial, renaming a network printer without a structured plan can lead to service interruptions, broken print queues, and end-user frustration. This paper outlines the technical considerations, step-by-step methodologies for various operating systems, and best practices for ensuring a seamless transition during the renaming process.
How to Rename a Network Printer: A Complete Guide for Windows and Mac For environments utilizing the Common Unix Printing System
This happens if the printer is managed by Group Policy (in a corporate environment). Your IT department has locked the name. You will need to submit a ticket to have them change it on the server.
Try deleting the printer entirely and re-adding it. When you re-add it, Windows will often let you type a custom name before finishing the setup. This paper outlines the technical considerations
Macs handle printer naming a bit differently. macOS often uses "AirPrint" or "Bonjour" to discover printers, but you can still give them a "Friendly Name."